Press Releases
Press Releases
 

DUS/873/02/2017                                                                                                            13 October 2017

Notice

 

Embassy of India, Dushanbe intends to purchase following new vehicles from Authorized Dealers/Stockists/Suppliers/Importers. Interested firms may submit their quotes in the format given below to Embassy of India at 45, Bukhoro Street, Dushanbe by 3 November, 2017 (5.00PM).

 

Sl.No.

 

Vehicle and Model No., Colour and Quantity required

 

Technical specification

Engine Capacity

and  Type

Transmission

Drive

Seating Capacity

1.

Gazelle Next (Air conditioned), White, 2017 year, Qty-01

2.8 L, Petrol

Manual

4 x 2

15

2.

PAZ Mini Bus Model: 32053 (Air conditioned), White, 2017 year, Qty-01

4.67L,Petrol

Manual

4 x 2

26

 

S

No

Particulars

Gazelle Next

PAZ Mini Bus

1

Vehicle Name,  Model and Color, Year of manufacture

 

 

2

Engine Capacity  and Type

 

 

3

Price in US$ without VAT / any other duties/taxes

 

 

4

VAT/ any other duties/taxes

 

 

5

Customs Duty

 

 

6

Transportation Charges up to Dushanbe

 

 

7

Transport Insurance

 

 

8

Validity of Offer/bid

 

 

9

Delivery Time

 

 

10

Guarantee period

 

 

11

Any other cost

 

 

12

Condition of payment

 

 

13

Diplomatic discount

 

 

14

Any other information

 

 

 

Format for submitting Quotes

 

2.             It may be noted that the Embassy is exempt from payment of VAT, customs duties and other taxes. Full payment will be done only through bank transfer after the satisfactory delivery of the vehicles.

 

(Midhun TR)

  Head of Chancery

Tender Notices 

No. DUS/873/02/2017                                                                                                                                August 25, 2017

Notice

Embassy of India, Dushanbe intends to purchase following new vehicles from Authorized Dealers/Stockists/Suppliers/Importers. Interested firms may submit their quotes in the format given below to Embassy of India at 45, Bukhoro Street, Dushanbe by 15th September, 2017 (5.00PM).

Sl.No.

 

Vehicle and Model No., Colour and Quantity required

 

Technical specification

Engine Capacity

and  Type

Transmission

Drive

Seating Capacity

1.

Toyota Camry, Black- 1

2.5 Petrol

A/T

4X2, LHD

4+1

2.

Toyota Corolla, Black- 1

1.8 Petrol

A/T

4X2, LHD

4+1

3.

Toyota Hilux Double Cabin, white-1

2.7 petrol

 A/T

4X4, LHD

5+1 ton  load

4.

Isuzu M3 SAZ NP 26 Mini Bus, white- 2

4.33 Diesel

A/T

4X2, LHD

24+2

5.

Hundai New Tucson GBL G-GLS,Black -1

2.0 Petrol

A/T

4X4,LHD

4+1

 

SNo

Particulars

Toyota Camry, Black -1

Toyota Corolla, Black- 1

Toyota Hilux Double Cabin, white-1

Isuzu M3 SAZ NP 26 Mini Bus, white-2

Hundai New Tucson GBL G-GLS,Black -1

1

Vehicle Name,  Model and Color, Year of manufacture

 

 

 

 

 

2

Engine Capacity  and Type

 

 

 

 

 

3

Price in US$ without VAT / any other duties/taxes

 

 

 

 

 

4

VAT/ any other duties/taxes

 

 

 

 

 

5

Customs Duty

 

 

 

 

 

6

Transportation Charges up to Dushanbe

 

 

 

 

 

7

Transport Insurance

 

 

 

 

 

8

Validity of Offer/bid

 

 

 

 

 

9

Delivery Time

 

 

 

 

 

10

Guarantee period

 

 

 

 

 

11

Any other cost

 

 

 

 

 

12

Condition of payment

 

 

 

 

 

13

Diplomatic discount

 

 

 

 

 

14

Any other information

 

 

 

 

 

 

Format for submitting Quotes

 

2.             It may be noted that the Embassy is exempt from payment of VAT, customs duties and other taxes. Full payment will be done only through bank transfer after the satisfactory delivery of the vehicles.

 

(Midhun TR)

Head of Chancery


EMBASSY OF INDIA

(DUSHANBE, TAJIKISTAN)

******

 TENDER DOCUMENT

FOR

SUPPLY OF 10 UNITS OF

AMBULANCES (4X4-LHD)

TO EMBASSY OF INDIA, DUSHANBE, TAJIKISTAN FOR SUPPLYING TO VARIOUS

REGIONS OF TAJIKISTAN

 FORM OF AGREEMENT

THIS AGREEMENT is made on the day----- 2017 between the President of India represented by the Embassy of India, Dushanbe, Tajikistan (hereinafter referred to as "the Buyer") of the one part and…..hereafter called the ‘supplier’ of the other part.

  

WHEREAS the Buyer is desirous of procurement of 10 units of (Air Conditioned  4 x 4-LHD Class A  Type  fitted with medical equipment as per specifications mentioned  at the end of this tender document) Ambulances for supply to different regions of Tajikistan.

 

AND WHEREAS the Supplier has submitted tender and the Buyer has accepted the tender submitted by Supplier for the total amount of _________towards basic price of 10 ambulances. In respect to clearing and forwarding charges of the ambulances, the supplier will charge as per actual on production of receipts. No extra amount will be paid for cost of logos/stickers etc. to be affixed on the ambulances.

 

The whole supply comprised in this Agreement shall be completed within 60 days from placing of order. The maintenance service provided to maintain the ambulances in good order for the specified Warranty period from date of supply in conformity in all respects with provisions of the agreement.

 

(i) Performance Security: 5% of the tendered cost before the award of work in the form of a Bank Guarantee valid till Defect Liability Period is over.  Bank guarantee shall be forfeited at the option of the Buyer, in case of breach of warranty or breach of any of the terms and conditions of the Agreement.

 

(ii) Retention money: 5% of contract amount shall be retained by the Mission till the Defect Liability Period is over.

 

(iii) Liquidated Damages: In case of delay in delivery of ambulances, if any, the successful bidder is liable to pay a penalty of 1.0% of value of the supply order for each day of delay subject to maximum penalty of 10% of the order value.

 

(iv) Defect Liability Period –Vehicles to be supplied shall be under warranty period of at least 01 year from the date of supply against all manufacturing defects.

 

 

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

 

1. In this agreement words and expressions shall have the same meaning as are respectively assigned to them in the Terms and Conditions of agreement hereinafter referred to.

 

2. The agreement shall consist of this Form of Agreement, and the following documents, all of which by this reference are incorporated herein and shall form part thereof;

a. Tender Press Notice

b. Instructions to Bidders

c. Terms and Conditions

d. Form of Tender

e. Acceptance of Tender

f. Earnest Money Deposit

g. Explanatory notes, correspondences and/or minutes of meetings (if any)

3. The aforesaid documents shall be taken as complementary and mutually explanatory of one another, but in the case of ambiguities or discrepancies the terms and conditions of the tender document shall be final.

 

4. In consideration of the payment to be made by the Buyer to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Buyer to deliver, complete and maintain the ambulances in conformity in all respects with the provisions of the agreement.

 

5. The Buyer hereby covenants to pay the Supplier in consideration of the supply, delivery and maintenance, the price at the time and in the manner prescribed by the agreement.

6. In case of any dispute relating to the implementation of the provisions of the present Agreement, the same shall be resolved through Arbitration, applying UNCITRAL Arbitration rules.

 IN WITNESS WHEREOF the parties hereto have caused their respective common Seals to be hereunto affixed (or have hereunto set their respective hands and seals) the day month and year first above written.

 

Signed, Sealed and Delivered at Dushanbe by the said:

 

For and on behalf of                                    For and on behalf of 

President of India

 

Second Secretary (HOC)                                        (Supplier)

(Buyer)                                                        

Witnesses:

1.

2

 

INSTRUCTIONS TO BIDDERS

 

(i)  Scope of the bid: Supply and delivery of 10 units of (Air Conditioned 4 x 4-LHD Class A  Type with medical equipment as per specification mentioned  at the end of this tender document) Ambulances to Embassy of India, Dushanbe, Tajikistan.

 

(ii) The Tender form with Terms and Conditions can be downloaded from CPP portal (https://eprocure.gov.in/cppp/)

 

(iii) Eligibility:  

(i)               Bidder shall be authorized dealers of ambulances with 5 years of dealership and should have a minimum experience of 03 years for supply of such similar vehicles as on last date of the month preceding the tendering month.

(ii)             The bidder should have minimum average annual turnover of Rs. 1.20 crore during the last 3 financial years.

(iii)          The bidder should have completed at least One similar work not less than Rs. 3.2 crore OR Two similar works not less than Rs. 2.0 crore each OR Three similar works not less than Rs. 1.60 crore each.

(iv)           The bidder must provide the plan/arrangement for warranty services to be provided at site. The bidder should have their own branch office/service center at Tajikistan. However, if the bidder plans to provide service through local dealer/service provider at Tajikistan, an undertaking to this should be submitted along with the technical bid. The details viz. name, address, contact person, telephone/fax, email etc. should be provided of this local dealer/service provider before placement of purchase order.

(v)             Bidder shall not be under a declaration of ineligibility for corrupt and fraudulent practices.

 

(iv) Financial statements: The prospective bidders are required to furnish financial statement for the last three financial years.

 

(v) Two Bid system -The bids are called in 2 Bid system, Part I- Technical bid and Part II - Financial Bid.

 

(vi) Performance security: 5% of the Tendered cost before the award of work in the form of a Bank Guarantee valid for a period of sixty days beyond the date of the completion of all the contractual obligations of the Supplier under the contract and discharged after completion of work.

 

(vii) Time for completion: Time for supply of vehicles is within 60 days from the date of award of work. The 6o days time period is not extendable.

 

(viii) Payment Terms: Payment shall be made to the supplier in the currency in which the price is quoted after satisfactory delivery of ambulances to the Embassy of India, Dushanbe.

 

(ix) Retention money: 5% of contract amount shall be retained by the Mission till the Defect Liability Period is over.

 

(x) Defect Liability Period - Vehicles should be warrantied for at least 01 year against all manufacturing defects from the date of supply of vehicles.

 

(xi) Certificate: Bid should be accompanied by a duly attested copy of the certificate of dealership from the manufacturer company.

 

(xii) Clarification: Prospective bidders can obtain further information and any clarification regarding bidding document from Administration Wing, Embassy of

India, Dushanbe, 45, Bokharo Street, 734025, Tajikistan – (phone  +992 37 2211186) from 29 /08/2017 to  09/09/2017 during 1000 hrs. to 1300 hrs.

 

(xiii) No. of bids per bidder: Each bidder shall submit only one bid. A bidder who submits more than one bids shall be disqualified.

 

(xiv) Cost of bidding: The bidder shall bear all the costs associated with the preparation and submission of bid and this Embassy shall in no case be responsible or liable to these costs.

 

(xv) Amendment of bidding document: The Embassy may amend the bidding document by issuing Addenda, before the deadline for submission of bids.

 

(xvi) Language: All documents relating to the bid shall be in English language.

 

(xvii) Earnest Money: Deposit each bid shall be accompanied by Earnest Money Deposit of Rs. 8.00 lac or equivalent USD/TJS in the form of a Bank Draft in favor of Embassy of India, Dushanbe from a scheduled bank registered in Tajikistan/India.

 

The Indian Bidder is required to submit EMD in the form of Bank Guarantee only from a schedule bank registered in India in favour of Pay and Accounts Officer, MEA.

 

(xviii) Refund of Earnest Money: Earnest Money Deposit of successful bidder shall be retained till satisfactory completion of supply of ambulances. Earnest Money Deposit of unsuccessful bidders shall be returned in original after completing the process of evaluation of bids.

 

(xix) Submission of Tender: Completed tenders in all respects along with enclosures shall be submitted in a sealed envelope which shall be superscribed "TENDER FOR SUPPLY OF 10 UNITS OF 4x4 LHD CLASS A AMBULANCES"(One photocopy of the tender document should also be enclosed).

 

(xx)  Tenders should either be deposited in the Embassy reception or through authorized representative or sent by Registered Post A/D. The closing date will be up to 26/09/2017 at 5.00 p.m. Late tenders (i.e. tenders received after specified closing time will not be considered). Quotation sent through courier/post should be so dispatched that it reaches this office before closing time and no explanation will be entertained for reasons such as delay in flight etc.

 

(xxi) Contents of bid: The following documents and addenda, if any, shall form part of the tender for delivery of 10 Ambulances (Air Conditioned 4 X4-LHD Class A  Type with medical equipment as per specifications mentioned at the end of this document) to Embassy of India Dushanbe, Tajikistan.

 

i) Tender Notice

ii) Instructions to bidders

iii) Terms and conditions

iv) Form of Bid

v ) Earnest Money Deposit

vi) Addenda, if any issued by Embassy of India

 

(xxii) Opening of bids: Bids shall be opened in the Embassy of India, Dushanbe at 1500hrs on 27/09/2017.

 

(xxiii) The bidder shall sign each page of this document and no page of this document shall be removed by the bidder. Any cutting shall also be attested by the bidder.

 

(xxiv) The Embassy reserves the right to reject or accept any application without assigning any reason

 

 

TERMS AND CONDITIONS

 

1.     Price: The price shall be quoted for delivering in Dushanbe (inclusive of transportation and other relevant charges) but excluding Tajik Customs and other duties from which a diplomatic Mission is exempted. Embassy of India, Dushanbe shall issue necessary letter to the concerned tax authorities of India and Dushanbe regarding exemption from taxes and duties. The supplier shall also submit original invoice and details of chassis number and engine number of all the ambulances well in advance to obtain necessary tax exemption from the relevant authorities of Government of Tajikistan.

2.     Currency: All rates shall be quoted in INR /USD/TJS

 

In case of receipt of offer in foreign currency, the exchange rate prevailing on the date of opening of the technical bid shall be taken for comparison of bid prices.

 

3.     Performance Guarantee: Successful bidder shall have to deposit Performance Guarantee equal to 5% of the tendered cost of ambulances from a scheduled bank registered in Tajikistan/India at the time of award of work.

4.     Pre-delivery Inspection: The successful bidder shall conduct pre-delivery inspection of ambulances and remove all mechanical, electrical and physical defects, if any, before delivery of the ambulance to the Embassy of India, Dushanbe.

5.     Inspection by Embassy: Embassy of India, Dushanbe shall also undertake physical inspection of the ambulances through its representatives before taking their delivery. This shall, however, not be treated as discharge of the responsibility of suppliers for pre-delivery inspection of the ambulances.

6.     Affixing of stickers/Logos: The following text and Logo shall be riveted on the ambulances.

Description

Size

The word AMBULANCE  in block letters in reverse on front of each Ambulance.

48x6

Round shaped Logo with slanting flags of Tajikistan and India in cross with the text “Tajikistan India Cooperation”(to be written in Tajik language) as per specifications given by Embassy.

On the bonnet

On front and rear side

On both sides (gates)

 

 

 

 

 

 

21 diameter

6 diameter

11 diameter

Text ‘Gifted by Government of India’ in Tajik language as specified by Embassy

On rear side

On both sides

48x4

80x5

7.     Delivery: Successful bidder shall be required to deliver the ambulances complete in all respects in ready to gift condition within 60 days from and including the date of the award of work. The period of delivery is not extendable.

8.     Liquidated Damages: In the case of delay in delivery of ambulances, if any, the successful bidder shall be liable to pay a penalty of 1.0% of the value of supply order for each day of delay.

9.     Payment: Payment shall be made to the supplier in the currency in which the price is quoted after satisfactory delivery of ambulances to the Embassy of India, Dushanbe.

10. Warranty: One year against manufacturing defects along with free services or completion of 25000 km whichever is later. 

11. The ambulances should be based on a vehicle model widely available locally with spares and services available in all regions of Tajikistan.

12. Refund of Earnest Money and Performance Guarantee: Earnest Money and Performance Guarantee deposited by the supplier shall be released on receipt of a request from the Supplier after satisfactory delivery of ambulances complete in all respects in ready to gift condition. This shall be subject to deduction of liquidated damages stipulated at serial number 8 of these terms and conditions.

 

 

 

 

 

FORM OF TENDER

 

1.     Technical Specifications of Ambulances

 

No.

Technical Specifications

Specifications required by the Embassy of India 

Specifications of the ambulance quoted in the bid

1

Make /Model

Air Conditioned 4X4-LHD Class A  Type

 

2

Engine capacity/Horse Power

Minimum 45 KW

 

 

3

No. of speeds

5 + reverse

 

4

Compliance to emission norms

As per Government of Tajikistan compliance

 

5

Equipment

-Siren, revolving light

-Defribrillator-DKI-H-10

-Electro-cardiograph Alton-03

-Transport Device of Artificial and Auxiliary ventilation ALV/ Dal (TMT)

-Oxygen inhaler KRI-1

- Electro- Sacking Machine 7-ED

-One touch Ultra meter

-Pulse OX c meter Oksitest

-Syringe Pump PEP-105

-Stretcher Longitudinally cross folding

-Set of tyres of the Ambulance (for hilly terrain and snow)

-Set resuscitation

-Cylinder valve for Oxygen 101

- Gas reducer, 2 times

 

 

 

2.     Price

 

No.

Description of item

Quantity   

Rate per unit (In INR/USD/TJS both in figures and in words)

Total price (In INR/USD/TJS both in figures and in words)

1

4 X 4-LHD Class A  Type Ambulance with Air Condition and specifications provided above inclusive of transportation and related charges but exclusive of customs and duties from which Embassy id exempted

10 Nos.

 

 

 

Total

 

 

 

 

Note: Only basic price (excluding taxes and duties) should be quoted against serial number

In case of receipt of offer in foreign currency, the exchange rate prevailing on the date of opening of the technical bid shall be taken for comparison of bid prices.

 

 

 

 

 

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025, Tajikistan

Tel (+992-37 2217172, 2211803)

email- hoc.dushanbe@mea.gov.in

   

TENDER DOCUMENT

 

 Supply, Installation, Commissioning and On-site support of for ‘Establishment of a Sericulture Silk Processing Unit

in Konibodom, Tajikistan’

  

Last date for submission of bids: 26/09/2017 up to 1730 hrs

Opening of technical bids: 28/09/2017 at 1100 hrs

 

The tender document is available for downloading at http://indianembassytj.com  & www.eprocure.gov.in

 Table of Contents

Table of Contents............................................................................................................................. 2

SECTION I: INSTRUCTIONS FOR ONLINE BID SUBMISSION........................................ 4

1.           Registration............................................................................................................................. 4

2.           Searching for Tender Documents........................................................................................... 4

3.           Preparation of Bids................................................................................................................. 4

4.           Submission of Bids................................................................................................................. 6

5.           Assistance to Bidders............................................................................................................. 6

SECTION II: INVITATION FOR BIDS (IFB)........................................................................... 7

1.           Contact information................................................................................................................ 7

2.           Critical Date Sheet.................................................................................................................. 7

3.           Two Bid System...................................................................................................................... 7

4.           Pre-Bid Meeting...................................................................................................................... 7

5.           Submission of bids and opening of    the Technical bids:                                                  7

6.           Opening of commercial bids............................................................................................... 10

SECTION III: INSTRUCTIONS TO BIDDERS (ITB)                                                       11

1.           Scope of Work / Project Timelines...................................................................................... 11

2.             Locations for the Supply, Installation & Warranty Services                                            11

3.           Order Placements and Release of Payment.......................................................................... 11

4.           Eligible Bidders..................................................................................................................... 11

5.           Amendment of Tender Document........................................................................................ 12

A.          PREPARATION OF BIDS................................................................................................. 12

6.             Earnest Money Deposit (EMD).......................................................................................... 12

7.             Period of validity of bids................................................................................................... 13

B.          SUBMISSION OF BIDS..................................................................................................... 13

8.             Deadline for Submission of Bids........................................................................................ 13

9.             Late Bids.............................................................................................................................. 13

C.            BID OPENING AND EVALUATION OF BIDS                                                        14

10.         Opening of Bids.................................................................................................................... 14

D.          AWARD OF CONTRACT................................................................................................. 14

11.           Evaluation of Proposals & Award Criteria                                                                     15

11        Corrupt or Fraudulent Practices........................................................................................ 15

12.           Interpretation of the clauses in the Tender Document / Contract Document                     15

SECTION IV: SPECIAL CONDITIONS OF CONTRACT (SCC)                                      16

1.           Prices...................................................................................................................................... 16

2.           Taxes and Duties:.................................................................................................................. 16

3.           Chartered Engineer Certificate:............................................................................................ 16

4.           Completeness Responsibility:............................................................................................... 16

5.           Warranty and Support:.......................................................................................................... 17

6.           Defect liability period…………………………………………………………………….17

7.           Payments:............................................................................................................................... 17

8.           Performance Bank Guarantee (PBG):.................................................................................. 17

9.           Transport/ Shipping Documents:.......................................................................................... 17

10.         Penalty for delayed Services:............................................................................................... 17

11.         Jurisdiction:........................................................................................................................... 18

12.         Force Majeure: ..................................................................................................................... 18

13.         Arbitration: .......................................................................................................................     18

SECTION V - SCHEDULE OF REQUIREMENT (Bill of Material)                         19

Annexure - I.................................................................................................................................... 20

Annexure - ?................................................................................................................................... 21

Annexure- III................................................................................................................................. 22

Annexure-IV.................................................................................................................................. 23

Annexure - V................................................................................................................................... 24

Annexure - VI................................................................................................................................. 25

Annexure - VII.............................................................................................................................. 26

Annexure-VIII................................................................................................................................ 27

Annexure-IX.................................................................................................................................. 28

Annexure - X................................................................................................................................... 31

  SECTION 1: INSTRUCTIONS FOR ONLINE BID SUBMISSION

The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates, The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at:

1.             Registration

a.              Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal by clicking on the link ''Online Bidder Enrolment” on the CPP Portal, which is free of charge.

b.              As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.

c.              Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.

d.              Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) Issued by any Certifying Authority recognized by CCA India (e.g. Sify/ nCode / eMudhra etc.), with their profile.

e.              Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC's to others, which may lead to misuse.

f.               Bidder then logs In to the site through the secured login by entering their user ID / password and the password of the DSC / e-Token.

 

2.            Searching for Tender Documents

 

a.              There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, Organization Name, Location, Date, Value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a tender published on the CPP Portal.

b.              Once the bidders have selected the lenders they are interested in, they may download the required documents / tender schedules. These tenders can be moved to the respective 'My Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum Issued to the tender document.

c.              The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.

 

3.            Preparation of Bids

 

a.              Bidder should take into account any corrigendum published on the tender document before submitting their bids.

b.              Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.

c.              Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white option, which helps in reducing size of the scanned document.

d.              To avoid the time and effort required in uploading the same set of standard documents, which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders.

 

Bidders can use ‘My Space" or "Other Important Documents” area available to them to upload such documents. These documents may be directly submitted from the “My Space” area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process.

 

4.             Submission of Bids

 

a.              Bidder should log into the site well in advance for bid submission so that they can upload the bid in time i.e. on or before the bid submission time, Bidder will be responsible for any delay due to other issues.

b.              The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.

c.              Bidder has to select the payment option as "offline" to pay the tender fee / EMD as applicable and enter details of the instrument.

d.  Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the concerned official, latest by the last date of bid submission or as specified in the tender documents. The details of accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise, the uploaded bid will be rejected.

e.     Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. If the price bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BOQ file, open it and complete the white colored (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BOQ file is found to be modified by the bidder, the bid will be rejected,

f. The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.

g.              All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid opener’s public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.

h.              The uploaded tender documents become readable only after the tender opening by the authorized bid openers.

i.               Upon the successful and timely submission of bids (i.e. after Clicking '“Freeze Bid Submission" in the portal), the portal will give a successful bid submission message & a bid summary will be displayed with the bid number and the date & time of submission of the bid with all other relevant details,

j.    The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

 

5.    Assistance to Bidders

 

a.              Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender.

b.              Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk.

 

END OF SECTION I

 

SECTION II: INVITATION FOR BIDS (IFB)

 

Embassy of India,  Dushanbe invites Online Bids on single stage two-bid system for Supply, installation, Commissioning of Establishment of Sericulture Silk Processing Unit in Konibodon, Tajikistan. Please note that physical bids shall not be accepted.

1.   Contact information

 

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025, Tajikistan

Tel (+992-37 2217172, 2211803)

email- hoc.dushanbe@mea.gov.in

 

 

2.     Critical Date Sheet

Tender documents may be downloaded from web sites (for reference only) and as per the critical date sheet below;

Published Date

25/08/2017 (0900 Hrs)

Bid Document Download/ Sale Start Date

25/08/2017 (0900 Hrs)

Online Clarification Start Date

26/08/2017 (0900 Hrs)

Online Clarification End Date

28/08/2017 (1730 Hrs)

Pre Bid meeting

29/08/2017 (1100 Hrs)

Bid Submission Start Date

30/08/2017 (0900 Hrs)

Bid Submission End Date

26/09/2017 (1730 Hrs)

Technical Bid Opening Date

28/09/2017 (1100 Hrs)

 

 3.    Two Bid System

The two bid system will be followed for this e-tender. In this system, the bidder shall submit his offer online in two parts viz. Technical Bid and Commercial Bid,

The offers submitted by telegram/ fax/ e-mail/ by hand or any other mode except e-tender shall not be accepted. No correspondence will be entertained in this matter.

Part 1: "Technical Bid" shall be uploaded in the form of following documents:

a. Earnest Money of Rs. 580000/~ (Rupees Five Lakhs & Eighty Thousand Only). The Bidder is required to submit EMD in the form of Bank Guarantee only, from a scheduled bank registered in India in favor of Pay and Accounts officer, MEA.

The original instrument in respect of Earnest Money Deposit must be submitted to Embassy of India on the address mentioned above on or before bid submission date/ time as mentioned in critical date sheet. In case of non-submission of original payment instrument for EMD, the bid shall be rejected.

 

 

b.  Duly filled Technical Bid with proper seal and signature of authorized person on each page of the bid submitted. The person signing the bid should be the duly authorized representative of the Firm/ Company whose signature should be verified and certificate of authority should be scanned and submitted as per format given at Annexure I. The power or authorization or any other document consisting of adequate proof of the ability of the signatory to bind the firm/ company should be scanned and annexed to the bid.

c.      Copy of Supply Orders/ Contracts/ Agreements for similar work, executed by the bidders in last Five years ending March 31, 2016. The bidder should submit the completion certificate duly issued by the end user. The bidder should have completed at least ONE similar work not less than Rs. 1.16 Crores OR TWO similar works not less than Rs. 72.5 Lakhs each OR THREE similar works not less than Rs. 40.83 Lacs each.

d.     The bidders are required to submit supporting document for the past experience i.e. copy of the purchase order and work completion report duly notarized along with contact details of the end user. These documents would be subject to further verification by the client, if required. Submission of any false information would lead to forfeiture of EMD.

e.     Copy of VAT/ CST, Service Tax Number, PAN/ Registration certificate, as applicable shall be uploaded.

f.      Copy of a certificate by the auditor/ ??/ CS indicating the turnover of the firm shall be uploaded. The bidder should have average annual turnover of minimum Rs 43.5 lakhs in last 3 (three) financial years ending 31st March 2016.

g.     Copy of all documents related with Firm Registration/ Partnership Deed/ Articles of Memorandum of Association or Proprietorship Deed, Certificate of Incorporation shall be uploaded.

h.     Only the OEM or their authorized distributors/ resellers are allowed to bid for the items mentioned in the tender document. In case of authorized distributors/ resellers, a specific authorization letter from OEM clearly indicating that the bidder is competent to quote, supply & provide services for the items mentioned in the Scope of Supply of the tender document should be provided. Copy of the specific authorization letter as per format given at Annexure II from Principals/ OEMs.

i.       Technical Compliance Document in the form of Tech_Comp_Doc.pdf with detailed technical specification, make & model, OEM compliance and cross reference with the data sheets should be uploaded in the technical bid, failing which will lead to the rejection of the bid.

j. Signed and scanned copy of undertaking to the effect that all the terms & conditions of the Tender document are accepted by the bidder as per format given at Annexure ? must be uploaded by the bidder along with Technical Bid.

k. Signed and scanned copy of undertaking to the effect that the bidder is not under the declaration of ineligibility for corrupt and fraudulent practices as per format given at Annexure IV must be uploaded by the Bidder along with Technical Bid.

I.     The installation and warranty services are required in Tajikistan. The bidder should upload the signed and scanned copy of the detail plan for providing warranty services at sites. The bidders should have its own Branch Office/ Service Centre in Tajikistan or arrangement to provide service through local dealer/ service provider. In either case, a signed and scanned undertaking to this effect should be uploaded along with the technical bid as per format given at Annexure V. The details viz. name, address, contact person, telephone / fax, email etc. should be provided along with an undertaking from this local dealer/ service provider within 30 (thirty) days of the receipt of Supply Order from Embassy of India, Dushanbe.

m. Signed and scanned copy of undertaking to the effect that the bidder will submit the Bank Guarantee towards Performance Guarantee as per format given at Annexure VI must be uploaded along with Technical Bid.

n. Signed and scanned copy of a letter mentioning the validity of Technical and Commercial bid as per format given at Annexure VII must be uploaded along with Technical Bid.

a.   Signed and scanned copy of undertaking to the effect that all the documents uploaded in this bid are genuine as per format given at Annexure VIII must be uploaded along with Technical Bid.

 p. Signed and scanned copy of other related documents, mentioned in tine tender document but not listed here.

 

Part 2: “Commercial Bid” shall be uploaded in the form of following documents:

a.    Price schedule should be submitted online only in the form of BOQ_XXXX.xls.

b.             The prices should be  mentioned in   figures as well as in words wherever mentioned      in the BOQ_XXXX.xls. The bidder should carefully cross check the prices entered in figures with corresponding figures converted in words.

4.            Pre-Bid Meeting

The pre-bid meeting if needed shall be held as per schedule mentioned in critical date sheet at.

 

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025, Tajikistan

Maximum 2 (Two) participants per company/ System Integrator (SI) will be allowed to participate in the Pre-bid Meeting.

 

Note: The queries/ suggestions should be submitted only on CPP Portal by 28/08/2017 up to 1730 hrs. The answer to the queries received till 28/08/2017  up to 1730 hrs will be provided only on CPP Portal after the Pre Bid Meeting. The queries received through e-Mail/ letter will not be considered/ entertained.

5.            Submission of bids and opening of the Technical bids:

Last date for submission of bids will be as per schedule mentioned in critical date sheet above.

Online Technical bids will be opened as per schedule mentioned in critical date sheet above at:

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025, Tajikistan

Tel (+992-37 2217172, 2211803)

email- hoc.dushanbe@mea.gov.in

 

The bid can be submitted online only at CPP Portal. The bidders’ authorized representative (maximum two) may choose to attend the bid opening/s, if desired so. Bids will be opened online as per date/time as mentioned in the Tender Critical Date Sheet.

The technical bids will be evaluated to short-list the eligible bidders. The technical bids of only the short listed bidders shall be considered for further processing i.e. technical evaluation.

Bidders whose technical bid is found to be acceptable and meeting the eligibility requirements as specified in this tender will be informed about the date and time of the opening of the commercial bid.

6.            Opening of commercial bids

The online commercial bids of the bidders who are short listed after Technical Evaluation only will be opened in the presence of the bidders or their authorized representative (maximum two), who choose to attend, at the time place and date to be informed later.

The authorized representative of bidders, present at the time of opening of the bids shall be required to sign an attendance sheet as a proof of having attended the online commercial bid opening.

The bidder's name, discounts and such other details considered as appropriate by Embassy of India Dushanbe, will be announced at the time of the opening of the bids.

Note: Technically accepted online competitive bids ONLY will be considered for the opening of online Commercial Bids.

END OF SECTION II

 

SECTION III: INSTRUCTIONS TO BIDDERS (ITB)

 

1.           Scope of Work / Project Timelines

The delivery and installation at site(s) must be completed within 180 days from the date of placement of supply order by Embassy of India, Dushanbe. The shipment from India/ third country is required to be done by sea/ air/ road. The delivery at site must be completed within 90 days including the custom clearance & local transportation to the site by the bidder.

2.            Locations for the Supply, Installation & Warranty Services

The items as detailed in this document are to be supplied and installed at place designated by Embassy of India, Dushanbe. The detail of consignee & firm address of the site (s) for supply, installation & commissioning and on-site warranty support will be communicated in the Supply Order.

3.            Order Placements and Release of Payment

The supply order and payment shall be released by:

Embassy of India, Dushanbe

4.            Eligible Bidders

4.1. Bidder must be competent firm in India in the business of manufacturing/supply/ authorized distribution and installation of sericulture equipment. The bidder should be in similar business at least for 5 (five) years prior to the date of issue of this tender.

4.2   The bidder should have completed at least ONE similar work not less than Rs. 1.16 Crores OR TWO similar works not less than Rs. 72.5 Lakhs each OR THREE similar works not less than Rs. 40.83 Lacs each. The similar work means supply, installation, integration and on site support of all/ most of the items mentioned in this tender document in a single project on turnkey basis in India/ abroad.

The bidders are required to submit supporting document for the past experience i.e. copy of the purchase order and work completion report duly notarized along with contact details of the end user. These documents would be subject to further verification by the client, if required. Submission of any false information would lead to forfeiture of EMD.

The bidder should have average annual turnover of minimum Rs 43.5 lakhs in last 3  (three) financial years ending 31st March 2016.

 

4.3  Only the OEM or their authorized distributors/ resellers are allowed to bid for the items mentioned in the tender document. In case of authorized distributors/ resellers, a specific authorization letter from OEM dearly indicating that the bidder is competent to quote, supply & provide services for the items mentioned in the Scope of Supply of the tender document should be provided.

4.4   The bidders should have their own branch office/ service centre in Tajikistan or arrangement to provide service through local dealer/ service provider.

4.5   Bidder should be registered with Sales Tax/ Income Tax Department of Government of India and should possess a valid VAT/ CST/ Service Tax/ PAN Number/ Registration as on date of bid submission.

4.6   Bidders should not be under a declaration of ineligibility for corrupt and fraudulent practices.

Note: Embassy of India, Dushanbe reserves the right to award/ reject the orders to any particular bidder without assigning any reason thereof.

5.            Amendment of Tender Document

5.1  At any time prior to the deadline for submission of bids, Embassy of India, Dushanbe may for any reason, whether on its own initiative or in response to the clarification request by a prospective bidder, modify the bid document.

 

5.2 All prospective bidders who have obtained the bidding document will be notified of the amendment in writing, and such amendments/ modifications will be binding on them.

5.3. Embassy of India, Dushanbe at its discretion may extend the deadline for the submission of bids if the bid document ' undergoes changes during the bidding period, in order to give prospective bidders time to take into the consideration the amendments white preparing their bids.

5.4 Bidders should keep viewing the above-mentioned websites for any corrigendum/ change. There wouldn’t be any newspaper advertisement towards the same. If any bidder misses the information published on the website and their bid is rejected, no complaint would be entertained.

A. PREPARATION OF BIDS

Bids shall be submitted online only at CPP Portal.

Bidders are advised to follow the instructions provided in Section I above for the e-submission of the bids online through the Central Public Procurement Portal for e-Procurement at

Bid documents may be scanned with 100 dpi with black and white option, which helps in reducing size of the scanned document.

Bidder who has downloaded the tender from the Embassy of India, Dushanbe website and Central Public Procurement Portal (CPPP), shall not tamper/ modify the tender form including downloaded commercial bid template in any manner. In case if the same is found to be tempered/ modified in any manner, bid will be summarily rejected and EMD would be forfeited and the bidder would be liable for suitable penal action.

Bidder should avoid, as far as possible, corrections, overwriting, erasures or postscripts in the bid documents. In case however any corrections, alterations, changes, erasures, amendments and/or additions have to be made in the bids, they should be supported by dated signatures of the same authorized person signing the bid documents.

6.            Earnest Money Deposit (EMD)

6.1.   The tender documents must be accompanied by Earnest Money Deposit of Rs. 580000/~ (Rupees Five Lakhs & Eighty Thousand Only). The Bidder is required to submit EMD in the form of Bank Guarantee only from a scheduled bank registered in India in favor of Pay and accounts Officer, MEA.

Bids submitted without EMD will stand rejected. EMD will not be accepted in the form of cash/ cheque/ FDR or any other form except BG. No interest shall be payable on EMD.

6.2.  The successful bidder, on award of contract/ order, must send the contract/ order acceptance in writing, within 7 days of award of contract/ order, failing which the EMD will be forfeited.

6.3.  The EMD shall be forfeited:

6.3.1       If the bidder withdraws the bid during the period of bid validity specified in the tender.

6.3.2       In case a successful bidder, fails to furnish the Performance Bank Guarantee (Clause 9 of Section IV) in lieu of performance warranty.

6.3.3       If the bidder fails to furnish the acceptance in writing, within 7 days of award of contract/ order.

6.3.4       If the bidder fails to supply the material,

7.            Period of validity of bids

7.1.   Bids shall be valid for minimum 180 days from the date of submission. Bid valid for a shorter period shall stand rejected.

7.2.   Embassy of India, Dushanbe  may ask for the bidder’s consent to extend the period of validity. Such request and the response shall be made in writing only. The bidder is free not to accept such request without forfeiting the EMD. Bidders agreeing to the request for extension will not be permitted to modify their bid.

 ?.   SUBMISSION OF BIDS

The online bid shall be neat, plain and intelligible. Each page of the bid should be signed by the authorized person. They should not contain any terms and conditions, printed or otherwise, which are not applicable to the Bid, The conditional bid will be summarily rejected. Insertions, postscripts, additions and alterations shall not be recognized, unless confirmed by bidder’s signature.

8.             Deadline for Submission of Bids

a.     Bids must be submitted online before the due date and time as specified in the critical date sheet.

b.     Embassy of India, Dushanbe may extend this deadline for submission of bids by amending the bid documents and the same shall be suitably notified on the websites only.

9.             Late Bids

The online bid submission would not be possible after the deadline for submission of bids.

C.            BID OPENING AND EVALUATION OF BIDS

10.          Opening of Bids

10.1    The technical bids will be evaluated to shortlist the eligible bidders. The technical bids of only the eligible bidders shall be considered for further processing (technical evaluation).

10.2    Bidder whose technical bid is found to be acceptable and meeting the eligibility requirements as specified in this tender will be informed about the date and time of the opening of the commercial bid.

10.3   Embassy of India, Dushanbe will open commercial bids of only the technically short listed bids at the time and date to be informed later.

D.            AWARD OF CONTRACT

11.          Evaluation of Proposals & Award Criteria

11.1       The bidder must quote for all the items mentioned under Section V - Schedule of Requirement. The lowest price criteria shall be applied on the total composite amount (inclusive of all) of all items taken together.

11.2       Preliminary scrutiny of the proposal will be made to determine whether they are complete, required processing fee (Tender Fee) and bid security (EMD) have been furnished, whether the uploaded documents have been properly signed and whether the bids are generally in order. Proposals not conforming to such preliminary requirements will be prima facie rejected,

11.3       Bids complying with all the eligibility requirements mentioned under Section III Clause 4 of this tender document and fulfilling the specifications and schedule of requirements mentioned in Section V shall be treated as substantially responsive bids. Responsiveness of the bids shall be determined on the basis of the contents of the bid itself and shall not be determined by extrinsic evidences

11.4       Embassy of India, Dushanbe, if required, may ask bidders for presentation on the solution offered. Failure on part of bidder to arrange the presentation on the date & place fixed shall result in the rejection of technical bids and financial bids of these bidders shall not be opened. Also, if it is found after presentation that the solution offered is not meeting the specifications prescribed by, such bidders shall be treated as substantially non-responsive. Embassy of India’s, Dushanbe, decision shall be final in this regard. The place for presentation shall be conveyed to the bidders at an appropriate date,

11.5       Commercial bids of only those bidders will be opened who are found to be substantially responsive and the work shall be awarded to the commercially lowest bidder.

11.6       Bidder should quote their rates by uploading in prescribed Performa in BOQ_XXXX.)tls only. Commercial bids/ prices/ rates other than the format provided or elsewhere in the Bid Document shall be rejected by Embassy of India, Dushanbe.

11.7       The rates quoted in figures would be automatically converted in words in BOQ_XXXX,xls, The bidder should carefully cross check the prices entered in figures with corresponding figures converted in words. In case of discrepancy between words and figures, the rates quoted in words shall be treated as final. The correct amount will be calculated by multiplying. Unit price with quantity and in case of any discrepancy, the corrected amount shall be considered and total of all corrected amount shall be bidder’s total quoted amount.

11.8      In the copies of supply order/ contract/ agreement/ experience certificate submitted by the bidder, if the currency is other than Indian Rupees, the value of work in Indian Rupees shall be determined by using the exchange rate declared by Reserve Bank of India as on the last date of submission of technical/ commercial bids and the eligibility of the bidder shall be determined accordingly.

11.9      If more than one bidder happens to quote the same lowest price, Embassy of India, Dushanbe reserves the right to split the order and award the contract to more than one bidder. The splitting in such case will be done on the basis of item wise lowest price quoted by the bidders.

12.          Purchaser’s Right to amend Scope of Work

12.1      If, for any unforeseen reasons. Embassy of India, Dushanbe is required to change the Scope of Supply, this change shall be acceptable to the bidder without change in the unit price quoted.

12.2      Embassy of India, Dushanbe reserves the right to reject one/ all the bids or cancel the tender without assigning any reasons there for.

12.3      Embassy of India, Dushanbe  reserves the right to accord relaxation uniformly to all the bidders in case the bid submitted by all the bidders are found to have minor deviation.

13.          Corrupt or Fraudulent Practices

13.1      It is expected that the bidders who wish to bid for this project have highest standards of ethics.

13.2      Embassy of India, Dushanbe will reject bid if it determines that the bidder recommended for award has engaged in corrupt or fraudulent practices while competing for this contract;

13.3   Embassy of India, Dushanbe may declare a vendor ineligible, either indefinitely or for a stated duration, to be awarded a contract if it at any time determines that the vendor has engaged in corrupt and fraudulent practices during the execution of contract.

14.          Interpretation of the clauses in the Tender Document I Contract Document

14,1  In case of any ambiguity/ dispute in the interpretation of any of the clauses in this Tender Document; Eurasia Division, MEA’s interpretation of the clauses shall be final and binding on all parties.

END OF SECTION III

 

SECTION IV: SPECIAL CONDITIONS OF CONTRACT (SCC)

 

1.            Prices

1.1.   The price quoted shall be considered firm and no price escalation will be permitted.

1.2.    Bidders must quote the prices in INR only and as per the prescribed Performa in BOQ_XXXX.xls only.

1.3.    The prices quoted should be inclusive of freight, insurance, packing and applicable taxes till destination. The packing shall be transport worthy so as to prevent their damage or deterioration to goods during transit to their final destination as indicated in this document. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme temperatures, salt and precipitation during transit and open storage. Packing case size and weights shall take into consideration, where appropriate, and the remoteness of the Goods final destination and the absence of heavy handling facilities at all point in transit. However risk in good shall continue with supplier till goods are delivered in good condition and installed at end user's site duly certified by Embassy of India, Dushanbe and the end-user.

2.             Taxes and Duties:

2.1,    The basic price & all applicable taxes and/ or duties except customs duty should be quoted. The items being imported in Tajikistan from India/ third country will be exempted from payment of Custom Duty. The Government of Tajikistan / end user on the request of successful bidder shall provide necessary Custom Duty Exemption Certificate but the custom clearance will be the responsibility of the successful bidder. No Concession Tax Form (C/D) will be given by Embassy of India, Dushanbe,

2.2.    Bidder shall arrange to clear the consignment after following customs formalities at Tajikistan and shall arrange to deliver the consignment to the end user individual site(s). The cost and risk of the consignment rests with the bidder till it is delivered to the end user individual site(s).

3.            Chartered Engineer Certificate:

The successful bidder will be required to furnish the certificate from a Registered Chartered Engineer certifying that the items supplied and their specifications are in compliance with the requirements of the supply order issued by Embassy of India, Dushanbe.

4.             Completeness Responsibility:

Notwithstanding the scope of work, engineering, supply and services stated in bid document, any equipment or material, engineering or technical services which might not be even specifically mentioned under the scope of supply of the vendor and which are not expressly excluded there from but which are necessary for the performance of Silk Processing Unit in Konibodom in Tajikistan in accordance with the specifications and executing the contract to establish achievement of performance guarantee parameters, are to be provided for and rendered by the vendor without any extra charge so that the said project is completed in all respect,

5.             Warranty and Support:

 

All the items covered in the schedule of requirements, shall carry minimum 2 (Two) years on site comprehensive warranty from the date of its installation & commissioning. The bidder must undertake to provide the on-site support during the warranty in Tajikistan. The repairing/ rectification/ replacement/ configuration required, if any, must be done at site only. During the warranty, all complaints should be rectified within 7 (Seven) working days from the time of complaint. In case the rectification of fault involves replacement of some hardware the same should be carried out within 21 (Twenty One) working days from the date of intimation.

Failure to do so would result in the levy of penalties. The PBG will be released by Embassy of India, Dushanbe only after the submission of satisfactory performance certificate issued by end-user & verified by Embassy of India Dushanbe after the completion of warranty period.

 6.            Defect liability Period:

Equipment should be free from all manufacturing defects during defect liability period of 06 months from the date of installation and commissioning of sericulture equipment.

  

7.           Payments:

(a) Embassy of India, Dushanbe shall release first installment of 10% of the payment as advance on signing of the contract on submission of Bank Guarantee of an equivalent amount.

(b) Embassy of India, Dushanbe shall release second installment of 40% of the payment on dispatch of all items from India/ third country after due verification of documents pertaining to proof of dispatch.

(c) Embassy of India, Dushanbe shall release third installment of 40% of the payment on successful installation & commissioning of all items on physical verification of equipment/ material at site by a Project Monitoring Committee (PMC) duly constituted by MEA and represented by IFD, MEA.

(d) Embassy of India, Dushanbe shall release the balance and final installment of 10% of the payment after direct liability period of 06 months after commissioning. 

8.            Performance Bank Guarantee (PBG):

The successful bidder within 30 days must submit a PBG equivalent to 10% of the order value on receipt of supply order from Embassy of India, Dushanbe as per the format provided in Annexure X of this tender document.

This Bank Guarantee should remain valid (6) six months beyond the period of project including delivery, installation and warranty.

9.            Transport/ Shipping Documents:

After the consignment is ready for dispatch, the successful bidder should furnish the following:

i.              Chartered Engineer’s Certificate

ii.             Packing List

iii.            Insurance Policy

iv.            Invoice & other relevant document(s)

Actual shipment should be done only after receipt of concurrence from Embassy of India, Dushanbe based upon the above­mentioned documents.

10.         Penalty for delayed Services:

Embassy of India, Dushanbe reserves the right to levy penalty @ 0.5 % of order value per week of delay beyond the scheduled timeline of completion of installation at site i.e. 180 days from order placement and resolution of complaint during warrant period i.e. all complaints should be rectified within 7 (Seven) working days from the time of complaint. In case the rectification of fault involves replacement of some hardware the same should be carried out within 21 (Twenty One) working days from the date of intimation, subject to maximum of 10% of the order value. Embassy of India, Dushanbe reserves the right to cancel the order in case the delay is more than 10 weeks. The penalties, if any shall be recovered from the Performance Bank Guarantee (PBG) submitted by the successful bidder or from the Balance payment reserved with Embassy of India, Dushanbe. Embassy of India, Dushanbe may consider relaxing the penalty and delivery requirements, as specified in this document, if and to the extent that, the delay in performance or other failure to perform its obligations under the contract is the result of circumstances not attributed to the bidder. For any such relaxation, the bidder should sought prior written approval from Embassy of India, Dushanbe by submitting proper justification with documentary evidences.  

11.         Jurisdiction:

The disputes, legal matters, court matters, if any shall be subject to Delhi jurisdiction only.

12.         Force Majeure:

Embassy of India, Dushanbe may consider relaxing the penalty and delivery requirements, as specified in this document, if and to the extent that, the delay in performance or other failure to perform its obligations under the contract is the result of a Force Majeure. Force Majeure is defined as an event of effect that cannot reasonably be anticipated such as acts of God (like earthquakes, floods, storms etc.), acts of states, the direct and indirect consequences of wars (declared or undeclared), hostilities, national emergencies, civil commotion and strikes at successful bidder’s OEM premises.

13.         Arbitration:

All disputes of any kind arising out of supply, commissioning, acceptance, warranty maintenance etc., shall be referred by either party (Embassy of India, Dushanbe or the bidder) after issuance of 30 (thirty) days’ notice in writing to the other party clearly mentioning the nature of dispute to a single arbitrator acceptable to both the parties. The venue for arbitration shall be specified in the purchase agreement. The jurisdiction of the courts shall be specified in the purchase agreement. The Arbitration and Conciliation Act 1996 and the rules made there under with all/ any modifications or amendments thereof for the time being in force shall apply to the arbitration proceedings.

END OF SECTION IV

 

 

SECTION V- SCHEDULE OF REQUIREMENT (Bill of Material)

S.

No.

Equipment

Specifications/ Production capacity per 8 hrs

Q-ty

1.            

Cocoon Peeling Machine

ZD 101, 20 tonnes

1 Unit

2.            

Cocoon separating Machine

ZD 102, 20 tonnes

1 Unit

3.            

Steaming equipment(Vacuum permeating machine)

1 g Cal

1 set

4.            

Cocoon Cooking Machine

ZD 427, 20 tonnes

(with 80 cages)

1 Unit

5.            

Silk Reeling Machine

6 tonnes

(With 400 ends)

1 Unit

6.            

Silk fiber Moistening machine

GSJ-12 reeled silk humidifier with 6 tonnes capacity

1 Unit

7.            

Spinning machine

6 tonnes

(with 80 cages)

1 Unit

8.            

Pressing machine

DB L 88,

Bales Press, 6 tonnes

1 Units

9.            

Cocoon-riddling machine

12 tonnes

1 Unit

10.        

Cocoon washing and Smoothening Machine

12 tonnes

1 Unit

11.        

Fiber Combing devices  

Z 152-75, dewater machine, 6 tonnes

1 Units

12.        

Cocoon testing equipment

20 tonnes

1 Unit

13.        

Laboratory equipment

 

 

1.      Fiber Testing Machine

 

i) Machine Capacity-20kN

ii)Speed range- 0.001 to 500mm/min
in steps of 0.001mm/min

 

1

2.      Analytical Laboratory Scales

For weighing cocoon

1set

14.        

Spare parts

 

For

i) Cocoon Cooking

ii) Silk Reeling Machine

iii)Spinning machine

 

1 set each

15.        

Special Instruments

Special tool set with nuts, bolts, washers, screws, fittings etc for the abovementioned equipment

 

1 set

16.        

Steam boiler

      1 g Cal

 

1 Set

17.        

Transportation

 

 

18.        

Installation/ commissioning

 

 

19.        

After sale service

 

 

         

END OF SECTION

Annexure -1

(On company Letter Head & to be signed by MD/ CEO/ Proprietor)

 

Date:

To

 

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025, Tajikistan

Tel (+992-37 2217172, 2211803)

 

Subject:     Authorization to sign the  bid document

Dear Sir,

This has a reference to your tender no, dated for Setting up of Sericulture silk Processing Unit in Konibodom, Tajikistan

It is hereby confirmed that, Sh./Smt. .............  working as is entitled to act on behalf of our corporation/company/ firm/organization and empowered to sign this document as well as such other documents, which may be required in this connection.

The specimen signature of Sh./Smt................. is as given below.

 

(Signature 1)                                            (Signature  2)

I, ………………., certify that I am <designation> of <company>, and that Sh./Smt………. Whose specimen signatures are given.. above is authorized  to bind the corporation by authority of its governing body.

 

Signature & company seal

Name

Designation

Email

Mobile No.

  

Annexure - II

 (On manufacturer’s letterhead)

Date:

?o

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

 

Dear Sir,

Subject:           Manufacturer            Authorization            for       tender no.        for      supply, installation & commissioning and on-site support for setting up of Sericulture Silk Processing Unit in Konibodom, Tajikistan.

 

“We, M/s.  (Name of the manufacturer) having registered office at (address of the manufacturer) are the principal manufacturer (OEM) for (Name    of the product/s) and are participating in this tender.

We, M/s.___________ (Name of the manufacturer), certify that we have not issued any authorization to any of our authorized dealer/ agent to participate in this tender."

OR

We, M/s ___________ (Name of the manufacturer) having registered office at  _______________ (address of the manufacturer) by virtue of being manufacturer for (Name of the product/s), hereby authorize M/s            (Name of the bidder)  having their office at  _____________ (Address of bidder) to submit quote, negotiate, supply, install and provide after sales support for our range of products quoted by them to meet the above mentioned tender requirements.

M/s ___________ (Name of the manufacturer) within the scope of requirement as per the tender mentioned above through its authorized partner M/s……………..(Name of the bidder) shall provide support & product warranty services for a minimum period of two years form the date of installation.

The undersigned is authorized to issue such authorization on behalf of M/s ________ (Name of the manufacturer).

For M/s________ (Name of  the manufacturer)

 

Signature & company seal

 

Name

Designation

Email

Mobile No.

 

Annexure - III

(On company Letter Head)

Date:...................................................................................... Tender No.:   ........................

To

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

Dear Sir,

Sub:  Undertaking to the    effect that <Company Name> is accepting all the terms & conditions of the Tender document

This has a reference to your lender no ……. Dated ……… for       Setting up     of Sericulture Silk Processing Unit in Konibodom, Tajikistan

 We accept that ail clauses, sub clauses and annexure in the above-referred tender document are explicitly defined.

 We accept that all doubts, concerns or ambiguity in the tender document, if any, would be raised by us during the pre-bid meeting only.

If we raise any doubt, concerns, ambiguity issues, interpretation issues, after Pre-Bid meeting or after submission of the bid, Embassy of India, Dushanbe may disqualify us from bidding process without prior notification & may also forfeit the EMD. Embassy of India, Dushanbe’s decision will be bounding on us.

We will follow all guidelines mentioned in the above-referred tender document.

We will accept Embassy of India, Dushanbe’s internal technical and financial evaluation procedure and will not interfere in the process after submission of the bid. We shall not deviate the bid process and not try to stall the process; if do so, Embassy of India, Dushanbe may take stringent action against us.

We undertake that all the terms & conditions mentioned in the above-referred tender are acceptable to us. Thanking you,

Sincerely yours.

For M/s_______   (Name of the bidder)

 

Signature & company seal

 

Name

Designation

Email

Mobile No.

  

Annexure - IV

(On company Letter Head)

Date:........................................................................................ Tender No.:.........................

To

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

Dear Sir,

Sub:  Undertaking to the    effect that the bidder is not under the declaration of ineligibility for corrupt & fraudulent practices

This has a reference to your tender no dated for Setting up of Sericulture Silk Processing Unit in Konibodom, Tajikistan

We undertake that <Company Name> is not under the declaration of ineligibility for corrupt & fraudulent practices. We also undertake that <Company Name> has not been black listed by any Government entity in India till today.

Thanking you,

Sincerely yours,

 

For M/s________ {Name of  the bidder)

 

Signature & company seal

 

Name

Designation

Email

Mobile No.

Annexure - V

(On company Letter Head)

 

Date:....................................................................................... Tender No.:..........................

To

 

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

Dear Sir,

Sub:    Undertaking to the effect that onsite support during the warranty in Tajikistan will be provided by <Company Name> through its own Branch Office/ Service Centre/local partner

This has a reference to your tender no dated for Sericulture Silk Processing Unit in Konibodom, Tajikistan

We undertake to provide the onsite support in Tajikistan during the period of warranty through our own Branch Office/ Service Centre/ local partner. In case <Company Name> is a successful bidder, details viz. Name, Address, Contact Person, Telephone/ Fax, Email etc. of our own Branch Office/ Service Centre/ local partner along with an undertaking from the local dealer/ service provider (if applicable) will be submitted by ^Company Name>before the placement of supply order by Embassy of India, Dushanbe.

Thanking you,

Sincerely yours,

For M/s_______ (Marne of   the bidder)

 

Signature & company seal

 

Name

Designation

Email

Mobile No.

 

Annexure - VI

(On company Letter Head)

Date:....................................................................................... Tender No.:............................

To

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

Dear Sir,

Sub: Undertaking for Submission of  Performance Bank Guarantee

 

This has a reference to your tender no          dated   for       Sericulture Silk Processing Unit in Konibodom, Tajikistan

We undertake to submit Performance Bank Guarantee (PBG) of 10% of the order value in case Embassy of India, Dushanbe decides to place the Purchase Order on us. The PBG will be valid six months beyond the completion of project

Thanking you,

Sincerely yours,

For M/s_______ (Name of the bidder)

 

Signature & company seal

 

Name

Designation

Email

Mobile No.

 

Annexure - VII

 

(On company Letter Head)

Date:........................................................................................ Tender No.;..........................

To

 

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

 

Dear Sir,

Sub: Validity   of Technical & Commercial Bid

This has a reference to your tender no          dated               for Sericulture Silk Processing Unit in Konibodom, Tajikistan

We undertake that the technical & commercial bid submitted by <Company Name> in response to the above referred tender is valid for a period of 180 days from the date of submission of bids.

Thanking you,

Sincerely yours,

For __________ {Warns of the bidder)

 

Signature & company seal

 

Name

Designation

Email

Mobile No.

 

Annexure – VIII

 

(On company Letter Head)

 

Date:........................................................................................ Tender No.:...........................

To

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

 

Dear Sir,

Sub:  Undertaking to the effect that   we have submitted genuine documents

This has a reference to your tender no……  dated………for Sericulture Silk Processing Unit in Konibodom, Tajikistan

We undertake that we have submitted genuine documents. If Embassy of India, Dushanb  finds that we have submitted any forged document, Embassy of India, Dushanbe  may reject our bid and forfeit the EMD and take stringent action against us as per Embassy of India, Dushanbe/ GOI guidelines.

Thanking you,

Sincerely yours,

For M/s______   (Name of   the bidder)

 

Signature & company seal

 

Name

Designation

Email

Mobile No.

 

 

AnnexureIX

 

PERFORMA FOR BANK GUARANTEE TOWARDS EMD

(on non-judicial paper of appropriate value)

Bank Guarantee No…………..                                                                        Dated:………

To

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

 

Dear Sir(s),

Whereas the Embassy of India, Dushanbe having its office at 45 Bukhoro Street, 734025, Tajikistan which expression shall, unless repugnant to the context or the Embassy of India, Dushanbe  thereof, include all its successors, administrators, executors and assignees has invited tender No.______            and M/s __________    having Registered/head office at_____ (hereinafter called the "Bidder" which expression shall, unless repugnant to the context or the Embassy of India, Dushanbe thereof, Embassy of India, Dushanbe  and include alt its successors, administrators executors and assignees) have submitted a quotation Reference No._____  and      Bidder having agree    to furnish as a conditions precedent for participation in tender as unconditional and irrevocable bank guarantee of Rs_____          (Rupees_____ only)    for       the            due      performance    of         Bidder's obligations as contained in the terms of the Notice inviting tender and other terms and conditions contained In the tender Documents supplied by the Embassy of India, Dushanbe specially the conditions that (a) bidder shall keep his bid open for a period of day i.e. from____to_____or any extension thereof, and shall not withdraw or modify it in a manner not acceptable to the Embassy of India, Dushanbe (b) the Bidder will execute the contract, if awarded, and shall furnish performance guarantee in the format prescribed by the Embassy of India, Dushanbe  within the required time. The Bidder has absolutely and unconditionally accepted these conditions. The Embassy of India, Dushanbe  and the Bidder have agreed that tender document is an offer made on the condition that the bids, if submitted would be kept open in its original form without  variation or modification in a manner not acceptable to the Embassy of India, Dushanbe for a period of       days i.e. from _____   to____ or         any,            extension thereof        and      that      submission of the bid itself shall be regarded as an unconditional and absolute acceptance of the conditions, contained in the tender documents. They have further agreed that the contract consisting of tender documents as the OFFER and submission of the bids as the ACCEPTANCE shall be a separate contract distinct from the contract which will come into existence when the bid is finally accepted by the Embassy of India, Dushanbe. The consideration for this separate initial contract preceding the main contract is that the Embassy of India, Dushanbe is not agreeable to sell the tender documents to the Bidder and to consider the tender to be made except on the condition that the bids shall be kept open for the period indicated above and the Bidder desires to submit bid on this condition after entering into this separate initial contract with the Embassy of India, Dushanbe  promises to consider the tender on this condition and Bidder agrees to keep this bid open for the required period. These reciprocal promises form the CONSIDERATION for this separate initial contract between the parties.

 2. Therefore, we        registered (indicate the name of Bank) under the laws of_______ having            head/registered            office at (hereinafter referred to as the "Bank") which expression shall, unless repugnant to the context or Embassy of India, Dushanbe thereof, include all its successors, administrators and executors hereby issue irrevocable and unconditional bank guarantee and undertake to pay immediately on first demand in writing Rupees all money to the extent of Rs_______ (Rupees            only)   at         any time immediately on such demand without any demur, reservations, recourse, contest or protest and/ or without any reference to the Bidder and any such demand made by the Embassy of India, Dushanbe  on the bank shall be conclusive and binding notwithstanding any difference between the Embassy of India, Dushanbe and the Bidder or any dispute pending before any court/arbitrator or any other matter whatsoever, We also agree to give that Guarantee herein the Embassy of India, Dushanbe  in writing. This guarantee shall not be determined/discharged/affected by the liquidation, winding up, dissolution or insolvency of the Bidder and will remain valid, binding and operative against the bank.

3. The bank also undertakes that the Embassy of India, Dushanbe  at the option shall be entitled to enforce this guarantee, against the Bank as a principal debtor, in the first instance, without proceeding against the Bidder.

4. The bank further agree that as between the bank and the Embassy of India, Dushanbe, purpose of the guarantee, any notice of the breach of the terms and conditions contained in the bid Documents as referred above given to the bank by the Embassy of India, Dushanbe shall be conclusive and binding on Bank, without any proof, notwithstanding any other matter or difference or dispute whatsoever. We further agree that this guarantee shall not be affected by any change in our constitution, in the constitution of the Embassy of India, Dushanbe  or that of the Bidder. We also undertake not to revoke, in any case, this Guarantee during its currency.

5.  The bank agree with the Embassy of India, Dushanbe that the Embassy of India, Dushanbe shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms of the tender or get extension of the validity period from time to time. We shall not be relieved from our liability by reason of any such variation or extension of the validity period or for any forbearance, act of omission and commission on the part of the Embassy of India, Dushanbe  or any indulgence shown by the Embassy of India, Dushanbe  to the said Bidder or by any such matter or thing whatsoever which under the law relating to sureties, would, but for this provision, have the effect of so relieving us.

6. Notwithstanding anything contained here in above our liability under his Guarantee is limited to Rs. ______(Rupees_________only) in aggregate and it shall remain in full force

Up to__________ (225 days from the date of bid opening) unless extended further from time to time, for such period as may be instructed in writing by M/s_____________________ whose behalf this guarantee has been given, in which case, it shall remain in full force upto the expiry of extended period. Any claim under this guarantee must be received by us before______________(date of expiry of validity period) or before the expiry of extended period, if any. If no such claim is received by us within the said date/extended date, the rights of the Embassy of India, Dushanbe under this guarantee will cease. However, if such a claim has been received by us within and upto the said date/extended date, all right of the Embassy of India, Dushanbe under this guarantee shall be valid and shall not cease until we have satisfied that claim.

7. In case contract is awarded to the Bidder here in after referred to as "Contractor" the validity of this Bank Guarantee will stand automatically extended until the Bidder furnished to the Embassy of India, Dushanbe a bank guarantee for requisite amount towards performance guarantee for satisfactory performance of the contract. In case of failure to furnish performance bank Guarantee in the format prescribed by the Embassy of India, Dushanbe by the required date the claim must be submitted to us within validity period or extended period, if any. If no such claim has been received by us within the said date /extended date, rights, of the Ministry under this guarantee will cease. However if such a claim has been received by us within the said date/extended date all rights of the Embassy of India, Dushanbe  under this guarantee shall be valid and shall not cease until we      have satisfied that claim,

In witness where of the Bank, through its authorized officer, has sent____ its hand & stamp on this__

Day of at ___ of _____ at______of___________(month &year).

Signature

(Full name in capital letters)

Designation with bank stamp

Witness No.l

Signature

(Full name and address in capital letters)

Witness No,2

Signature                                                             

{Full name and address in capital letters)

Attorney as per power of attorney No     

Date                                                                                                                   

 Annexure-X

 

PERFORMA FOR BANK GUARANTEE TOWARDS PERFORMANCE GUARANTY

          (on non-judicial     paper  of appropriate value)

Dated:

Head of Chancery

EMBASSY OF INDIA, DUSHANBE

45 Bukhoro Street, 734025,

Tajikistan

BANKS GUARANTEE NO:

Dear Sir(s),

This has reference to the Supply Order No. -----------------  dated                    placed by Embassy of India, Dushanbe  on M/s___________ for _____ supply ______installation,

Commissioning and warranty of Sericulture Silk Processing Unit in Konibodom, Tajikistan

The conditions of this order provide that the vendor shall,

1.     Arrange to deliver the items listed in the said order to the consignee, as per details given in said order, and  

2.    Arrange to install and commission the items listed in said order at client’s site, to the entire satisfaction of Embassy of India, Dushanbe  and

3.     Arrange for the comprehensive warranty service support towards the items supplied by vendor on site in Konibodom, Tajikistan as per the warranty clause in said purchase order.

M/s__________    has accepted the said purchase order with the terms and conditions stipulated therein and have agreed to issue the performance bank guarantee on their part, towards promises and assurance of their contractual obligations vide the Supply Order No.____ on_____ M/s_________holds an account with us and has approached us and at their request and in consideration of the promises, we hereby furnish such guarantees as mentioned hereinafter.

Embassy of India, Dushanbe shall be at liberty without reference to the Bank and without affecting the full liability of the Bank hereunder to take any other undertaking of security in respect of the suppliers obligations and / or liabilities under or in connection with the said contract or to vary the terms vis-a-vis the supplier or the said contract or to grant time and or indulgence to the supplier or to reduce or to increase or otherwise vary the prices or the total contract value or to forebear from enforcement of all or any of the obligations of the supplier under the said contract and/or the remedies of Embassy of India, Dushanbe under any security (ies) now, or hereafter held by Embassy of India, Dushanbe  and no such dealing(s) with the supplier or release or forbearance whatsoever shall have the effect of releasing the bank from its full liability of Embassy of India, Dushanbe  hereunder or of prejudicing right of Embassy of India, Dushanbe against the bank.

This undertaking guarantee shall be a continuing undertaking guarantee and shall remain valid and irrevocable for all claims of Embassy of India, Dushanbe  and liabilities of the supplier arising up to and until­­­­­­­________________         .

This undertaking guarantee shall be in addition to any other undertaking or guarantee or security whatsoever the that Embassy of India, Dushanbe may now or at any time have in relation to its claims or the supplier’s obligations/liabilities under and/ or in connection with the said contract and Embassy of India, Dushanbe  shall have the full authority to take recourse to or enforce this undertaking guarantee in preference to the other undertaking or security (ies) at its sole discretion and no failure on the part of Embassy of India, Dushanbe  in enforcing or requiring enforcement of any other undertaking or security shall have the effect of releasing the bank from its full liability hereunder.

We _____hereby         agree    and      irrevocably     undertake and promise that if in your (Embassy of India, Dushanbe’s) opinion any default is made by M/s____  in   performing any of the terms and/or conditions of the agreement or if in your opinion they commit any breach of the contract or there is any demand by you against M/s______, then on notice to us by you, we shall on demand and without demur and without reference to M/s_____pay      you, in  any manner in which you may direct, the amount of Rs.______/-{Rupees_____Only)   or such portion thereof as may be demanded by you not exceeding the said sum and as you may from time to time require.

Our liability to pay is not dependent or conditional on your proceeding against M/s       ___and we shall be liable & obligated to pay the aforesaid amount as and when demanded by you merely on an intimation being given by you and even before any legal proceedings, if any, are taken against M/s          . The Bank hereby waives all rights at any time inconsistent with the terms of this undertaking guarantee and the obligations of the bank in terms hereof shall not be anywise affected or suspended by reason of any dispute or disputes having been raised by the supplier (whether or not pending before any arbitrator, Tribunal or Court) or any denial of liability by the supplier or any order or any order or communication whatsoever by the supplier stopping or preventing or purporting to stop or prevent payment by the Bank to Embassy of India, Dushanbe  hereunder.

The amount stated in any notice of demand addressed by Embassy of India, Dushanbe  to the Bank as claimed by Embassy of India, Dushanbe  from the supplier or as suffered or incurred by Embassy of India, Dushanbe  on the account of any losses or damages or costs, charges and/or expenses shall as between the Bank and Embassy of India, Dushanbe  be conclusive of the amount so claimed or liable to be paid to Embassy of India, Dushanbe  or suffered or incurred by Embassy of India, Dushanbe  , as the case may be and payable by the Bank to Embassy of India, Dushanbe  in terms hereof.

You (Embassy of India, Dushanbe) shall full liberty without reference to us and without affecting this guarantee, postpone for any time or from time to time the exercise of any of the powers and rights conferred on you under the contact with the said M/s_____    and to enforce or to forbear from endorsing any power or rights or by reason of time being given to the said M/s______  which under law relating to the sureties would but for

the provisions have the effect of releasing us.

You will have full liberty without reference to us and without affecting this guarantee, postpone for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said M/s        ____and         to         enforce or to forbear from endorsing any power or rights or by reason of time being given to the said M/s________ which under law relating to the sureties would but for the provisions

have the effect  of releasing us.

Your right to recover the said sum of Rs._________ (Rupees_______________________ only)

from us in manner aforesaid will not be affected/or suspended by reason of the fact that any dispute or disputes have been raised the said M/s_____and/ or that any dispute or disputes are pending before any officer, tribunal or court or Arbitrator.

 

The guarantee herein contained shall not be determined or affected by the liquidation or winding up dissolution or change of constitution or insolvency of the said M/s._____but shall in all respects and for all purposes be binding and operative until payment of all dues to Embassy of India, Dushanbe  in respect of such liability or liabilities.

 

Our liability under this guarantee is restricted to Rs.__________________________ (Rupees

—Only). Our guarantee shall remain in force until unless a suit action to enforce a claim under guarantee is filed against us within three months from (which is date of expiry of guarantee) all your rights under the said guarantee shall be forfeited and we shall be relieved and discharged from all liabilities there under.

 

We have power to issue this guarantee in your favor under Memorandum and Articles of Association of our Bank and the undersigned has full power to do under the power of Attorney dated.

 

Notwithstanding anything contained herein:

a.      Our liability under this guarantee shall not exceed Rs___  (in words)

b.      This bank guarantee shall be valid up to____& unless a suit for action to enforce a claim under guarantee is filed against us within three months from the date of expiry of guarantee. All your rights under the said guarantee shall be forfeited and we shall be relieved and discharged from all liabilities there after i.e. after three months from the date of expiry of this Bank guarantee

c.      We are liable to pay the guaranteed amount or any parts thereof under this bank guarantee only and only if you serve upon us a written claim or demand on or before_____

d.      The Bank guarantee will expire on_______-granted by the Bank

 

Yours faithfully.

For (Name of Bank)

SEAL OF THE BANK                                                                      Authorized Signatory

 

  

 NO DUS/0077/DA/2017

Embassy of India,

Dushanbe

(Tajikistan)

 

 

GLOBAL TENDER NOTICE

 

 

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF

SECURITY SURVEILLANCE SYSTEM FOR EMBASSY OF INDIA,

45, BUKHORO STREET, DUSHANBE, TAJIKISTAN

 

 

 

GLOBAL TENDER SCHEDULE

 

 

Last date for submission of tender = 14 September 2017  by 5:00 pm (IST)

 

 

GLOBAL TENDER TO BE SUBMITTED TO

 

Second Secretary (Head of Chancery)

45, EMBASSY OF INDIA, DUSHANBE

(45 Bukhoro Street, Dushanbe, 734025, Tajikistan)

Telephone: (+992-37) 2217172, 2211803, 2213988*

E-Mail: hoc.dushanbe@mea.gov.in

 


 

 

Terms and Conditions for Supply, Installation, Testing and Commissioning of

Security Surveillance System for Embassy of India, Dushanbe

(45, Bukhoro Street, Dushanbe, Tajikistan)

 

Tender Price Rs. Nil /- ;

EMD/Bid Security: Nil/-;

Performance Security (in form of Bank Guarantee): 5% of cost of Supply, Installation, Testing and Commissioning of Security Surveillance System for chancery in Embassy of India, Dushanbe, Tajikistan

 

TENDER DOCUMENT

 

TECHNICAL BID/FINANCIAL BID TO BE SENT SEPARATELY

 

1)        Tenders are hereby invited by the Embassy of India, Dushanbe up to 14 September 2017 at 5.00 p.m. (IST) for Supply, Installation, Testing and Commissioning of Security Surveillance System for Embassy of India  in Dushanbe, Tajikistan as specified in Annexure ‘B’.

 

2)        The Tender form with Terms and Conditions can be downloaded from CPP portal (https://eprocure.gov.in/cppp/)

 

3)        Tender should  be superscribed “Tender No. NO DUS/0077/DA/2017 dated 24 August 2017  ‘Quotation for Supply, Installation, Testing and Commissioning of Security Surveillance System for Embassy of India, Dushanbe. Tenders should either be deposited in the Embassy reception or through authorized representative or sent by Registered Post A/D or online to mail address - hoc.dushanbe@mea.gov.in. The closing date will be up to 14 September 2017 at 5.00 p.m. Late tenders (i.e. tenders received after specified closing time will not be considered). Quotation sent through courier/post should be so dispatched that it reaches this office before closing time and no explanation will be entertained for reasons such as delay in flight etc.

 

4)        The quotation should be submitted in the Suppliers Letter Head and each sheet should carry the name of the Suppliers and signature of the Tenderer.

 

5)        The Quotation should be neatly typed. Over-writing / correction will not be considered.

 

6)        The offer should be firm. Conditional offer will not be considered.

 

7)        The supplier may insure the goods at his own cost to safeguard the delivery of such goods dispatched  by him to consignee as Embassy of India, Dushanbe will not be responsible for the damage or pilferage of goods during transit.

 

8)        Tenderers who do not agree with the above Terms and Conditions may not submit their Tenders.

 

9)        If the Tenderer requires interpretation of any clause the decision of the Embassy of India, Dushanbe should be taken as final.

 

 

 

10)      The nationality of the Tenderer should be specifically mentioned in the Tender.

 

11)      The Tenderer should carry out Supply, Installation, Testing and Commissioning of Security Surveillance System for Embassy of India, Dushanbe, Tajikistan.

 

12)   Price : The Tenderer shall note the scope of work viz. supply, installation & commissioning of security surveillance system in Dushanbe, Tajikistan, with delivery at site and shall be furnish the cost in detail.

 

13)      The Tenderer shall confirm that they have got facilities for undertaking Security Surveillance System in Dushanbe, Tajikistan locally. 

 

14)      Successful tenderer will provide technical support during and after warranty period which will include remote maintenance, telephone assistance to customer nominated technical staff and on site deployment for critical resolution requirements.

 

15)      The Tenderer shall certify that they will undertake / enter into a service contract for servicing locally in Dushanbe Periodical check-up / servicing and Repairs of the Security Surveillance system supplied, installed and commissioned by them for its full life span and also indicate the number of routine and on demand visits per year during service contract. 

 

 

16)      GUARANTEE / WARRANTY PERIOD:

 

                              

(a)       The successful Tenderer shall guarantee that security surveillance system in Dushanbe, Tajikistan which they will install at the Chancery of Embassy of India, Dushanbe for trouble free performance from the date of commissioning satisfactorily. Any defects noticed during guarantee / warranty period shall be rectified free of costs including free replacement of parts having manufacturing defects and or faulty workmanship.

 

(b)       The Tenderer shall clearly indicate the number of visits both “Demand” (Emergency) and “Routine” for servicing / Checkup which they will undertake for replacement of spares etc. free of cost during guarantee / warranty period.

 

(c)       The Tenderer shall certify that they will undertake / enter into a Service Contract for servicing locally in Tajikistan. Periodical check-up / servicing and Repairs of the security surveillance system in Dushanbe, Tajikistan supplied, installed and commissioned by them for its full life span and also indicate the number of routine and on demand visits per year during service contract.


 

 

17)      INSURANCE:

 

This being Government institution equipment will not be insured by us. They have to be insured by the successful tenderer at their own cost to ensure reaching of the equipment dispatched by them at the destination.

 

18)      TERMS OF PAYMENT:

 

In Indian Rupees / Cheque or remittance from Embassy of India, Dushanbe (If bill is in US$ or in foreign Currency).

 

 

 

 

 

 

 

(Signature of the Tenderer)

Full Name and Address of the person signing in block letters.

 

 

 


 

ANNEXURE – A

 

 

(TENDERER SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW: TENDERERS MAY PLEASE NOTE THAT IF THE ANSWERS FURNISHED ARE NOT CLEAR AND / OR EVASIVE, THE TENDER WILL BE LIABLE TO BE IGNORED)

 

1. Tender No ……………………………. Due opening on ……………………………..

 

2. Offer is open for acceptance till ……………………………………………..

 

3. Whether the stores offered fully confirm to the technical particulars and specification / drawings, specified by the purchase in the schedule to tender, if not mention here details of deviations.

 

4. Brand of Stores offered.

 

5. Name and address of the manufacturer:

 

6. Station of manufacture:

 

7. Please confirm that you have offered packing:

 

8. What is your permanent Income Tax Account Number :& TIN NO

 

9. a) Are you registered with DGS & D for the item quoted, if so, indicate whether there is any monitory limit of registration

 

b) In case you are registered with NSIC under Single point Registration Scheme for the item quoted, confirm whether you have attached a photocopy of the registration certificate indicating the items for which you are registered.

 

10.) a) If you are not registered either with NSIC or with DGS & D, please state whether you are registered with Directorate of Industries of State Government Concerned.

 

11. Please furnish your performance statement.

 

 

12.    Business name and constitution of the firm. Is the firm registered under:

i. The Indian Companies Act, 1956

 

ii. The Indian Partnership Act, 1932

(please give full names and address)

 

iii. Any Act, if not, who are the owners

(Please give full names and address)

13.     Whether the tendering firms is /are:

 

i. Manufacturer

 

ii. Manufacture’s authorized agents.

 

iii. Manufacture’s stock of the stores tendered for.

 

N.B.: If manufactures, agents, please enclose with Tender the copy of the Manufactures authorization

 

14. For partnership firms state whether they are registered or not registered under Indian Partnership Act, 1932. Should the answer to this question by a partnership firm be in the affirmative, please state further:-

 

a) Whether by the partnership agreement, Authority to refer disputes concerning the Business of the partnership to arbitration has been conferred on the partner who has signed the tender.

 

b) If the answer to (a) is in the negative, whether there is any general power of attorney executed by all the partners of the firm authorizing the partner who has signed the tender to refer dispute concerning business of the partnership to arbitration.

 

c) If the answer to either (a) or (b) is in the affirmative copy of the partnership agreement and the general power of attorney may be furnished along with the tender, where authority to refer disputes to arbitration has not been given to the partner signing the tender, the tenders must be signed by every partner of the firm.

 

 

 

 

(Signature of the Tenderer)


ANNEXURE B

Technical Specification/Configuration for supply, installation, testing and commissioning of security surveillance system in Embassy of India, Dushanbe, Tajikistan

 

Description & Qty.

 

Supply, installation, testing and commissioning of security surveillance system in Embassy of India, Dushanbe, Tajikistan.

 

Technical Specifications:-

Ser No

Item

Brief Description

Unit

Qty

 

 

 

 

1

NVR

NVR 16 CH (with 30 days recording facilities)

Pcs

1

 

 

2

NVR

NVR 8 CH (with 30 days recording facilities)

Pcs

1

 

 

3

HDD

HDD 16TB

Pcs

3

 

 

4

Wall Mount

for Monitor

Pcs

1

 

 

5

Switch

 

Pcs

2

 

 

6

Monitor 42”

 

Pcs

1

 

 

7

Monitor 32”

 

Pcs

2

 

 

8

Camera

(3 MP) resolution

IP Camera (3 Megapixel sensor 1080/720 TVL high resolution Up to 20mIR range IP66 rating Smart IR – motorised lens  - 2.8 mm to 12 mm along with SD card of 64 GB – brand of the cameras should be Bosch, Pelco, Honeywell, Samsung & Sony)

Pcs

17

 

 

9

PC

i7-6700 374 GHz4/32 GB

Pcs

1

 

 

10

Stabilizer

 

Pcs

1

 

 

11

UPS 3 KVA

 

Pcs

1

 

 

12

Extension UPS

 

Pcs

2

 

 

13

Table

 

Pcs

1

 

 

14

Software

 

Pcs

1

 

 

15

Mirror

 

Pcs

1

 

 

16

Mouse

Wireless mouse with a larger radius

Pcs

3

 

 

17

Expendable materials

 

 

 

 

Cost of UTP 6 CAT

M

600

 

 

PVC Pipe

 M

500

 

 

Small boxes

Pcs

17

 

 

PoE 0810

No

2

 

 

18

Uninstallation of old equipment

 

 

 

 

19

Installation of work

 

 

 

 

 

Training and Maintenance

 

 

 

 

20.

One time training charges for 10 days and one year support

 

 

 

 

21.

Any other charges

 

 

 

 

 

Total

 

 

 

 

            

EESL's E-Tender ID: 1382; NIT/Bid Document No. EESL/06/ICB-EV-SEDAN/171807036 dated 18-Aug-2017; closing on 18-Sep-2017; Pre-bid Meeting Scheduled for 30-Aug-2017 {International Competitive Bidding for Design, Manufacture, on-site Supply, Maintenance Support and Complete System Warranty of 10,000 No. Electric Sedan Cars (4-wheeler; Air-conditioned) in India}.


(2) EESL's E-Tender ID: 1383; NIT/Bid Document No. EESL/06/ICB-AC-DC-Chargers/171807037 dated 18-Aug-2017; closing on 19-Sep-2017; Pre-bid Meeting Scheduled for 31-Aug-2017 {International Competitive Bidding for Location Survey, Planning, Engineering, Manufacturing, Supply, Erection & Commissioning, and 5-year Comprehensive on-site Warranty of 3,000 No. AC (Slow) Charging Equipment and 1,000 No. DC (Fast) Charging Equipment, compatible with Bharat AC-001 and DC-001 Charger Specifications in India}.

 

-----------------------------------------------------------------------------------------------------------------------------


          Energy Efficiency Services Limited (EESL), one of the first and largest Energy Service Company (ESCO) of South Asia, ?has published two Notices Inviting T?ender under International Competitive Bidding (ICB) bearing references ?as above. The relevant Tender documents and information are attached herewith. ?The notices are widely published on the following platforms:

(a) In leading newspapers in India.

(b) EESL’s E-proc?urement? website. Link is: https://eesl.eproc.in/.

(c) UN DB website (planned).

(d) www.dgmarket.com website (published).

 

 

           In case of any clarifications, the following officials will be the points of contact:

Mr. ?Kumar Saurabh, Deputy General Manager (Tech. & Contracts)?, E-mail: ?ksaurabh@eesl.co.in

Mr. ?Ahtaysham Khan, Manager ?(Technical), E-mail: ev@eesl.co.in?.deepakpaliwal@ntpc.co.in

Mr. ?Vikas Hura, Officer ?(Contracts?), E-mail: ?vhura@eesl.co.in

 

Ref.- RFQ RCKMOU02 Dt. 22.08.2017 Due Dt. 30.08.2017

        Item- BESS for NTPC 17 MW SPV Plant at Manglutan in South Andaman , A&N Islands

 Bharat Heavy Electricals Limited (BHEL), Electronics Division, Bangalore has the requirement of above mentioned item.

In this regard, BHEL has floated an open tender on 22.08.2017.

The complete tender document (comprising of technical specification, forms to be filled up, terms / conditions, instructions for tender submission etc.) has been uploaded to following websites www.bhel.com and www.tenders.gov.in.

Tender Name: BESS for NTPC 17 MW SPV Plant at Manglutan in South Andaman , A&N Islands

 Kindly note that the tender is due on 30.08.2017, 13:00:00 Hrs.

 

DUS/551/01/2014                                           Dated 08th August 2017    

 

Invitation for Flag Hoisting Ceremony on Independence Day

           To commemorate the 71th Independence Day of India, flag hoisting ceremony will be held at the Embassy Forecourt (45, Bukhoro Street, Dushanbe) at 0830 hrs on Tuesday 15th August, 2017. All Citizens of India, people of Indian origin residing in Tajikistan and friends of India are cordially invited to attend the flag hoisting ceremony.

2.       It is requested to be present at the Embassy forecourt by 0815 Hours and to carry a valid identity card.

 

(Midhun TR)

 

Second Secretary (HOC)

 

DUS/873/01/2005                                                                                          Dated: 25th July, 2017

Auction Notice

Embassy of India, located at 45, Bukhoro Street, Dushanbe (Email: hoc.Dushanbe@mea.gov.in) invites bids to sell its Old Staff Car (Nissan Patrol-2006), in a sealed cover, on ‘as is where is’ basis. Following are other details of Car.

Make & Model:  Nissan Patrol 4.2 GR GL Station Wagon: 2006; Colour: Grayish Brown Metallic

Capacity: Seven Seats; Steering: Left hand drive; Engine: 6 cylinder-4149 cc; Power: 85 Kw (116 HP) @4000 rpm, Torque: 264 nm @2,000 rpm; Fuel: Diesel-tank capacity -95+40Leter.

Transmission: 4WD-5-speed manual, floor mounted; Maintenance: Regularly serviced/maintained. Mileage:  2,35,650 Kms; Registration No. : 009 D 002

2.         Interested bidders may inspect the vehicle at the Embassy Premises at 45, Bukhoro Street up to 23rd August 2017 between 0930 hrs and 1730 hrs. , during working days except Saturday /Sunday.  Contact No. 935710267.

3.         The bids in a sealed envelope, with the caption “Bid for Purchase of Car” and specifying the offer in Somoni or US$  and the address & contact details of the bidder may be submitted to the Second Secretary/HOC, Embassy of India, 45 Bukhoro Street, Dushanbe, 734025, Tajikistan, latest by 18.00 P.M. on 23.08.2017.  For any further queries please contact Mr. Midhun TR (Mobile No.+992-937510267).

 

4.         The bidder must complete the process of transfer of ownership at the concerned authorities and get a new Registration number plate. The charges for transfer of ownership and number plate are payable by the bidder only. The bidder is also required to procure the insurance policy.

 

 

 

 (Midhun TR)

Second Secretary (HOC)

 

DUS/551/12/2012                                                                                                 Dated 23/06/2017

Request for Expressions of Interest

Embassy of India, Dushanbe proposes to sell old office items, electronic items, furniture and scrap on as-is where-is basis and on as-is-what-is basis (“Items”) and seeks Expressions of Interest (“EOI”) from parties dealing in old office items, furniture, scrap, metal, wood etc.(“bidders”). 

2.         Bidders interested in buying of the items through auction are invited to send their EOI to the Embassy of India, Dushanbe located at 45, Bukhoro Street, Dushanbe furnishing details like name of the organization or individual, contact details etc. Prescribed template is enclosed. This is an expression of interest and not an invitation to bid. Last date of submission of EOI is 14th July 2017. The address for inspection shall be provided to interested bidders only. The date of auction shall be informed to selected bidders only. For further queries please contact Mr. Midhun TR, Second Secretary (Head of Chancery) (Mobile No.935710267).

Annexure A

Details of vender

1.

Name of the vendor

 

2.

Address of the vendor

 

3.

Status of the Company (registered company under Public Ltd/ Pvt. Ltd., Proprietary, Partnership firm, individual)

 

4.

Name & Designation of the contact person to whom all references shall be made regarding this tender

 

5.

Telephone No. (with STD Code)

 

6.

E-Mail of the contact person

 

7.

Fax No. (with STD Code)

 

8.

Mobile No.

 

9.

Website

 

I hereby confirm that the above statement is correct to the best of my knowledge.

 

(Name, Designation and Signature/ Stamp)

 

 

(Midhun TR)

Second Secretary (HOC) 

DUS/873/01/2005                                                                                          Dated: 20th June, 2017

Auction Notice

Embassy of India, located at 45, Bukhoro Street, Dushanbe (Email: hoc.Dushanbe@mea.gov.in) invites Request for Proposal (RFP) for purchase of a Used Car, in a sealed cover, as per following details, on ‘as is where is’ basis:-

Make & Model:  Nissan Patrol 4.2 GR GL Station Wagon: 2006; Colour: Grayish Brown Metallic

Capacity: Seven Seats; Steering: Left hand drive; Engine: 6 cylinder-4149 cc; Power: 85 Kw (116 HP) @4000 rpm, Torque: 264 nm @2,000 rpm; Fuel: Diesel-tank capacity -95+40Leter.

Transmission: 4WD-5-speed manual, floor mounted; Maintenance: Regularly serviced/maintained. Mileage:  2,35,650 Kms; Registration No. : 009 D 002

2. Interested bidders may inspect the vehicle at the Embassy Premises at 45, Bukhoro Street within 21 days up to 12 July 2017 between 0930 hrs and 1730 hrs. Contact No. 935710267.

3. The bids in a sealed envelope, with the caption “Bid for Purchase of Car” and specifying the offer in Somoni and the address & contact details of the bidder may be submitted to the Second Secretary/HOC, Embassy of India, 45 Bukhoro Street, Dushanbe, 734025, Tajikistan, latest by 18.00 P.M. on 12.07.2017.

 4.         The bids must be accompanied by an earnest money deposit of Somoni 500 (Somoni  Five hundred only) in cash or in the form of a bank draft issued in favour of Embassy of India, Dushanbe, along with a copy of the Passports of the bidder & his contact details.

5.         In case the bidder does not make the full payment within two days of the acceptance of his bid by the Embassy, the earnest money would stand forfeited. The bidder must complete the process of transfer of ownership at the concerned authorities and get a new Registration number plate. The charges for transfer of ownership and number plate are payable by the bidder only. The bidder is also required to procure the insurance policy and the existing insurance policy of the car would be cancelled by the Embassy.

6.         The bids would be opened on 13.07.2017 at 11 a.m. in the presence of the bidders or their representatives who may like to attend the proceedings at the Embassy premises.

(Midhun TR)

Second Secretary (HOC

 

NOTICE

 EMBASSY OF INDIA, DUSHANBE HAS STARTED CAPTURING BIOMETRICS OF VISA APPLICANTS WITH EFFECT FROM 01 APRIL, 2017. IT IS MANDATORY FOR ALL APPLICANTS SEEKING INDIAN VISA TO VISIT INDIAN EMBASSY IN PERSON TO SUBMIT THEIR DOCUMENTS AND GETTING THEIR BIO-METRICS CAPTURED. PERSONS BELOW THE AGE OF 12 YEARS AND ABOVE 70 YEARS ARE EXEMPTED FROM GIVING BIOMETRICS.

 

TIMINGS FOR SUBMISSION OF PASSPORTS/DOCUMENTS FOR VISA

:

09.30 to 12.30 HRS. ON ALL WORKING DAYS (MONDAY TO FRIDAY) EXCEPT EMBASSY HOLIDAYS.

COLLECTION OF PASSPORT/VISA

:

ON NEXT WORKING DAY AFTER SUBMISSION OF PASSPORT/DOCUMENTS FROM 17.00 TO 18.00 HRS

 

 

EMERGENCY VISA :

 

EMBASSY OF INDIA MAY CONSIDER ISSUANCE OF VISA TO THE APPLICANTS WHO ARE IN DISTRESS/EXTREME EMERGENCY AFTER SUBMISSION HOURS OF PASSPORT/DOCUMENTS AND ALSO DURING HOLIDAYS. AN ADDITIONAL EMEGENCY FEE OF TJS 274 OVER AND ABOVE THE NORMAL VISA FEE WOULD BE CHARGED FROM THE APPLICANT IN SUCH CASES. HOWEVER, CONSIDERATION OF EMERGENCY WILL BE THE SOLE DISCRETION OF EMBASSY OF INDIA.